Subcontractor document tracker

Every subcontractor document.
Always up to date.

ExpiryFlow tracks CSCS cards, insurance certificates, and compliance documents for every subcontractor you use - and emails you before anything expires.

No credit card required

The problem

Document expiries don't announce themselves

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A subcontractor's public liability insurance lapsed two weeks ago and you didn't notice until site inspection

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You're chasing five different people by email to get updated CSCS cards before a job starts

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Your compliance spreadsheet has 12 tabs and nobody trusts whether it's current

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A client asks for a compliance pack and you spend two hours pulling it together manually

What ExpiryFlow does

Built for contractors managing subcontractors

One record per subcontractor

Every document they carry - CSCS card, public liability, method statements, plant inspection records - tracked under a single profile. See their compliance status at a glance.

Automatic reminders at 30, 7, and 1 day

ExpiryFlow emails you before anything expires. You can also send reminders directly to the subcontractor with one click, so they know what to renew without you chasing.

Live compliance dashboard

A single screen showing overdue, expiring soon, missing, and valid documents across your entire workforce. Filter by status or export a full compliance CSV in seconds.

Document uploads

Attach the actual certificate or card scan to every record. Pull it up immediately when a client, principal contractor, or site inspector asks for proof.

Full audit trail

Every change is logged with who made it and when. Demonstrate due diligence if a compliance question ever arises on site.

CSV export

Download a full compliance report in one click. Every subcontractor, every document, every status - ready for tender submissions and site audits.

Up and running in under 10 minutes

Add your subcontractors, enter their document expiry dates, and your compliance dashboard is live. Or import an existing spreadsheet and skip the manual entry entirely.

Related

→ CSCS card expiry tracker→ Spreadsheet alternative→ What documents subcontractors need