Compliance,
under control.

Keep subcontractor documents in one place, spot problems before they cause delays, and be ready when someone asks for proof.

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app.expiryflow.co.uk
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2

Overdue

5

Expiring

3

Missing

14

Valid

SUBCONTRACTORDOCUMENTSTATUS
Apex RoofingPublic Liability InsuranceOverdue
Crest ElectricalCSCS Card - J. MorrisExpiring soon
Crest ElectricalECS Card - T. WalshExpiring soon
Horizon GroundworkEmployers LiabilityValid
Titan Plant HirePlant Inspection Cert.Missing
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TLS encrypted in transit
GDPR-aligned
No contract, cancel any time
Set up in under 10 minutes
Isolated per company
No credit card to start

Still using a spreadsheet?

A spreadsheet helps after
something has already been missed.

ExpiryFlow is built for the moment before the problem. It shows what is due next, reminds the right people, and keeps proof ready when it is needed.

Spreadsheet

Cheap to start. Easy to outgrow.

You have to remember to check it.
Status is only what was last typed in.
Audit prep means chasing files and reformatting.
Documents live in folders, inboxes, or broken links.
One missed update and everyone falls out of sync.

ExpiryFlow

Made for staying ahead.

Automatic reminders go out 30, 7, and 1 day before expiry.
Live status shows every document state in one place.
CSV export is ready when someone asks for proof.
Send the subcontractor a secure upload link, or attach files yourself.
Set it up once. Let it do the chasing.

Everything you need

Live compliance view

Every document.
One screen.

Every subcontractor, every document, colour-coded by status. Overdue, expiring soon, missing, valid. Nothing buried in a tab.

  • Filter by status in one click
  • See exactly who needs attention today
  • Real-time updates across all subcontractors

All documents · 24 total

2

Overdue

5

Expiring

3

Missing

14

Valid

Apex Roofing

Public Liability

Overdue

Crest Electrical

CSCS Card

Expiring soon

Horizon Groundwork

Employers Liability

Valid

Titan Plant Hire

Plant Inspection

Missing

Automatic reminders

Reminders that
actually go out.

Email reminders fire automatically at 30, 7, and 1 day before expiry. You don't need to remember, check, or chase. ExpiryFlow handles it.

  • Sent to the right person automatically
  • Updates automatically when you renew
  • Full reminder history per subcontractor

Scheduled reminders

Public Liability, Apex Roofing

Sent · 30 days before expiry

Sent

CSCS Card (J. Morris)

Scheduled · fires in 11 days

CSCS Card (T. Walsh)

Scheduled · fires in 17 days

Employers Liability, Horizon

Scheduled · fires in 4 months

Audit-ready export

Proof in seconds,
not hours.

When a client or auditor asks for compliance evidence, export a filtered CSV in one click. Every document, every status, exactly how you need it.

  • Filter by status before exporting
  • Export per subcontractor or across all
  • Opens cleanly in Excel with no extra formatting

compliance-export-2026.csv

Export CSV
SUBCONTRACTORDOCUMENTSTATUS
Apex Roofing LtdPublic LiabilityOverdue
Crest ElectricalCSCS CardExpiring
Crest ElectricalECS CardExpiring
Horizon GroundworkEmployers LiabilityValid
Titan Plant HirePlant InspectionMissing

Subcontractor upload

They upload.
You review.

Send a secure link to any subcontractor and they upload the document directly. No account needed on their end. You get a notification when it arrives, review the file inline, and approve or reject.

  • No account needed for the subcontractor
  • Review the file before approving
  • Approved documents update the record automatically

Public Liability Insurance

Apex Roofing · Submitted 10 Jun 2026

Awaiting review
PDF

public-liability-certificate.pdf

2.4 MB

Issue date

01 Jan 2026

Expiry date

01 Jan 2027

Approve
Reject

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