Spreadsheet alternative

Your compliance spreadsheet
doesn't send reminders.

ExpiryFlow replaces the manual upkeep of a compliance spreadsheet with a live dashboard and automatic expiry reminders. Import your existing data and you're live in under 10 minutes.

No credit card required

The spreadsheet works until it doesn't

Most contractors start with a spreadsheet. It lists every subcontractor, their documents, and the expiry dates. It works, in theory. The problem is that a spreadsheet is passive. It holds information. It doesn't act on it.

For the spreadsheet to protect you, someone needs to check it regularly - and catch upcoming expirations before they become overdue ones. On a busy week, that check gets skipped. Expiry dates pass. You find out when it matters most.

ExpiryFlow is what the spreadsheet would be if it could watch the dates itself and tell you when to act.

Side by side

Spreadsheet vs ExpiryFlow

SpreadsheetExpiryFlow
Expiry alertsManual — you check it, or you miss itAutomatic emails at 30, 7, and 1 day before expiry
Status visibilityOnly current if someone updated it recentlyLive dashboard — always reflects actual status
Document storageFiles in a separate folder, usually disconnectedCertificates attached directly to each compliance record
Subcontractor chasingManual email or phone call when you rememberOne-click request email sent directly to the subcontractor
Audit exportDepends on formatting — usually needs cleanupOne-click CSV with every subcontractor, document, and status
Access for othersShared drives, version conflicts, accidental overwritesWeb-based — accessible from anywhere, no version issues
Setup timeAlready exists — but requires ongoing manual upkeepImport your existing spreadsheet and you're live in under 10 minutes

Your spreadsheet comes with you

ExpiryFlow has a CSV import. Format your existing spreadsheet to match the template, upload it, and your subcontractors and documents are live immediately. No manual re-entry.

Most contractors are fully migrated within one working day.

£19/month. No per-user fees.

One flat price covers your entire company. Unlimited subcontractors, unlimited documents, and all the reminders you need. Cheaper than a single callout for a compliance issue.

Related

→ Subcontractor document tracker→ Spreadsheet vs software guide→ Choosing compliance software